Guidelines for Tutorial Proposals

Title

• Select an expressive title that captures the contents of your tutorial well without being too long.
• Remember that the title must be attractive and should make a reader curious.
• In exceptional cases we may re-edit the title in order to make it consistent with other tutorial titles.

Presenter(s)

• Give the full name and address of the tutorial presenter.
• If there are multiple presenters, give this information for all of them but clearly specify who the contact person is.
• Don't forget to specify the electronic mail address.

Abstract

• Give a concise description of the contents and goals of your tutorial.
• The abstract will be used for the Advance Program.
• It should not be longer than 150 words.
• If it is longer, be prepared that it will be cut or re-edited.

Outline

• This information will be used by the tutorial committee for reviewing the detailed tutorial contents.
• The outline should be a table of contents of the tutorial, with a few keywords for each section, and with a rough estimate of the time spent on each.

Duration

• Tutorials can be half-day or full-day.
• Half-day tutorials are preferred. A half-day tutorial should last for 3.5 hours including a short break.
• A full-day tutorial should last for 7 hours including two short breaks and excluding the lunch break.

Level

The tutorial level can be

• introductory (requires almost no experience with object-orientation),
• intermediate (assumes knowledge of object-oriented concepts but little or no experience with the tutorial's subject), or
• advanced (assumes several years of practical experience with object-orientation and preferably also some experience with the tutorial's subject).

Required experience

• Clearly state what knowledge you expect from your participants.
• This information will be included in the Advance Program.
• It should not be longer than 20 words.

Expected audience

• Who should attend this tutorial?
• How will the participants benefit from attending?

Presenter's profile

• Describe your affiliation, interests and experience.
• It should be clear from this text that you are the right person to give this tutorial.
• The information will be included in the Advance Program.
• It should not be longer than 40 words.

Tutorial resume

• Has this tutorial been given before?
• How many participants were there?
• If available, please specify the ratings that the participants gave to your tutorial.
• If the tutorial has been given before, please include the first 5 pages of your handouts.
• If the tutorial is new, it would still be useful to include a few sample slides that let the committee judge the expected quality of the presentation.

Equipment

• Please specify the equipment you need, e.g., slide projector, video projection facilities, power plugs, paper boards, etc.
• Note that we may not be able to provide computers for all the participants.

Contents

• When preparing the tutorial, keep your audience in mind.
• People don't pay for a tutorial in order to hear things that they already know or that are irrelevant for their work.
• So don't be vague, don't waste time with lengthy introductions, but speak to the point.
• Don't try to impress the audience with the amount of your research, but convey practical knowledge and ideas that the participants will find useful for their own work.
• Whenever possible, use examples and case studies and avoid lengthy abstract passages.
• Also consider demonstrations on video or an overhead panel.
• In order to get an audience as homogeneous as possible, clearly state which knowledge you expect from the participants in the tutorial description.

Slides & Notes

You will have to prepare tutorial notes for the participants. These handouts usually contain copies of the slides that you show.

Here are a few guidelines for preparing the slides and the handouts:

• Use at least a 14 pt (or better an 18 pt) font on all of your slides.
• A good slide should not just repeat everything you say but summarize your presentation.
• Use short phrases and keywords instead of full sentences.
• People cannot read as fast as you speak. Make heavy use of ../pictures and examples.
• Consider also using the blackboard for short examples.
• Use colors where they are helpful, but remember that they will not appear in the black and white handouts.
• Don't put too much or too little material on a single slide.A good rule of thumb is to spend 3 minutes per slide.
• Don't include slides that you will skip in the presentation; people will find that annoying.
• You will have to deliver the tutorial notes in camera-ready form (see the deadline below).We request that you send them as hard copy, so consider the postage delay to meet the deadline.
• To avoid waste of paper, copy two slides on a single page (reduced size). The printed area of such a page must not exceed 27 x 17 cm (10.5 x 6.7 inch).Try to achieve good printing quality.
• In addition to the slide copies, also consider providing full-text handouts (papers, summaries, bibliography, etc.).Participants will appreciate that.
• The maximum length of the notes for a half-day tutorial is 50 pages for slide copies and another 20 pages for full-text material. For full-day tutorials these numbers can be doubled.
• We will add a uniform cover page to all tutorial notes.
• Please note that it will not be possible to make additional copies of slides or other material at the conference site.

Presentation

• The participants expect that your presentation will be much easier to understand than a book about the same subject.
• Thus speak clearly and lively. Try to interact with your audience.
• Encourage them to ask questions.
• A presentation is much more lively if it also includes examples and demonstrations on the blackboard, on video or on an overhead panel.
• Tutorials should be split into sessions of 1.5 hours each with a 0.5 hour coffee break in between.
• Don't overrun your tutorial time. After the tutorial the participants will be asked to assess the tutorial with a questionnaire.A good rating will help you when applying for other tutorials in the future.

Honorarium

The honorarium will be 500 euro for a half-day tutorial and 850 euro for a full-day tutorial.

Multiple speakers will decide how the honorarium is to be split.

Travel Expenses

We will reimburse your true costs (proven by receipts) for conference travel according to the following rules:

• For a distance of less than 500 km:
  by car: 9 liter/100km up to a maximum of the price of a second class train ticket
  by train: second class ticket up to a maximum of 140 euro
  by economy air fare (apex or similar): up to a maximum of the price of a second class train ticket
• For a distance of more than 500 km:
  economy air fare (APEX or similar) with any necessary surface connections, up to a maximum of 700 euro.

We may be able to afford some deviations from these limits if necessary, but they must be negotiated in advance.
Multiple speakers will decide how the travel reimbursement will be split.
Please send us your travel bills.

Hotel

• We will arrange a hotel room for one tutorial speaker for 2 nights (one before and one after the tutorial day).
• Multiple speakers will decide to whom the reservation is to be allocated.

Conference

• Tutorial speakers will receive one free conference attendance.
• Multiple speakers will decide to whom the registration is to be allocated.

Meals

• Tutorial speakers will receive lunch and refreshments during the conference.
• In case of multiple speakers only one of the tutorial speakers receives this service

Multiple tutorials

If two tutorials by one speaker should get accepted, she/he will get a third hotel night paid.